Job Vacancy

Friday, August 15, 2008

Vacancy Notice No. 2008/007
Position and Grade: Operations Manager
Organizational Unit: Operations Unit
Duty Station: Yangon, Myanmar
Issue Date: 1 August 2008
Application Deadline: 25 August 2008
Type/Duration of Appointment: NOC (Fixed term) for one year with possibility of extension

Applications are invited from interested Myanmar nationals for the post of Operations Manager.

Interested candidates should submit their application with updated UN P-11 Form, relevant educational certificates showing highest level of educational attainment and the names and contact information of three references. UNFPA Myanmar operates a strict policy of pre-employment security screening. It is essential that applicants provide full and current contact details for all previous employers, institutions and referees. Applications submitted without these details WILL NOT be processed.

To: UNFPA Representative
Attention: Operations Manager
Room A07, UNFPA, No. 6, Natmauk Road, Yangon
Email: myanmar.office@unfpa.org
Closing Date: 25 August 2008 (COB 12:00 noon)

Organizational Setting (focusing on leadership role, enabling environment and context)

Under the guidance of the Representative and/or Deputy Representative, the Operations Manager provides leadership and advice in all aspects of CO management and operations, finance, administration, procurement and information technology as well as human resources. His/her role is to ensure a fully accountable, smoothly functioning, well-managed and results-oriented Country Office and to facilitate programme implementation and delivery by providing for the operational needs of programmes and projects. The Operations Manager actively participates in inter-agency coordination to ensure that UNFPA’s needs in common systems and service issues are met. He/she must foster a collaborative, client-oriented approach towards the programme team in the Country Office and the UN community, and support effective communication and co-operation between Headquarters and the field. The Operations Manager leads the operations team and closely collaborates with the programme staff in the Country Office.

Duties and Responsibilities

• Assesses and anticipates operational and staffing requirements for the implementation of the country programme and its component projects by participating in design and review meetings and assessing managerial and operational capacities of executing agencies.
• Supports the achievement of programme and project results facilitating operational aspects of project inputs under national execution in terms of personnel, sub-contracts, equipment, fellowships, study tours and other project related events.
• Ensures the strategic and efficient management of office and programme financial resources through planning and tracking of available resources exercising appropriate financial control and ensuring corporate financial policies are met and reporting structures established and maintained. Advises when deviations from rules and regulations may be required and proposes alternative solutions to meet office and programme objectives.
• Ensures optimal staffing of office and projects through timely provision and training of human resources applying best practice HR tools and mechanisms and advising on appropriate contract modalities. Advises on HR policies and benefits and implements and monitors corporate HR policies and systems including performance management.
• Oversees the implementation of corporate systems and applications in support of finance and human resource management and country office operations and ensures training of staff and project personnel. Promotes network relationships for accessing and sharing knowledge and ensures a continuous and accurate/up-dated flow of information between the Country Office and HQ.
• Ensures timely provision of goods and services for office and projects by managing the procurement process, recommending best approach and contracting modalities, evaluating cost effectiveness and providing support in negotiating agreements. Oversees management of UNFPA assets and facilities.
• Ensures that UNFPA’s interests are considered in common system activities relating to common services and premises, cost recovery, cost-sharing arrangements, privileges and immunities, entitlement and salary surveys, security etc by participating actively in interagency meetings and working groups

Education and Experience

• Master’s degree in business administration, public administration, finance, information technology, economics or related field.
• 5 to 8 years professional experience preferably in administration, HR, finance or office management in the public or private sector.
• Fluency in oral and written English.
• Proficiency in current office software applications and corporate IT systems.

Knowledge, Skills and Attitudes

• Corporate Competencies; Values; Integrity/Commitment to mandate; Knowledge sharing/Continuous learning
• Business Acumen; Implementing management systems; Client orientation
• Valuing diversity; Managing Relationships; Working in teams
• Communicating information and ideas; Conflict and self management; Working with people
• Empowerment/Developing people/Performance management
• Personal Leadership and Effectiveness; Strategic and analytical thinking
• Results orientation/Commitment to excellence; Appropriate and transparent decision making

Only those candidates in whose qualifications and experience the Office has further interest will be contacted for subsequent interviews. UNFPA practice relating to recruitment prohibits hiring of persons currently engaged in Government service or who have left Government service during the past 6 months.

This vacancy is open to applicants of either sex. Applications from qualified women candidates are encouraged. The conditions governing employment are defined in the UN Staff Rules including code of conduct. Initial appointment is subject to a satisfactory medical examination.

Note: UNFPA regrets its inability to reply individually or attend to telephone queries on the above advertised post.