Job Vacancy

Monday, August 4, 2008

Vacancy Announcement
Administration Officer (1)

GRET is a Non-Governmental Organization which has is Head-Quarters at Paris, France. GRET works in the field of Rural Development with a Project taking place at Maungdaw, in the North Rakhine State (NRS) of Myanmar. GRET is currently seeking to recruit one Administration Officer to be based at Maungdaw.

Project Activities

GRET has been working for improvement of the local agricultural system through quality seeds production and dissemination, development of irrigation, extension and farmers’ training. Income generation through homestead gardening, goat and fish breeding and vegetable production directed towards the most vulnerable. Social support to local networks consisting of Village Agricultural Inputs Stores committees members, seed growers, trained farmers, animal health workers and agricultural training to local youth.

Duties and Responsibilities:

Administration:

• Supervising admin assistant works in filing documents, mails, monitoring pouch, reports, etc.
• Managing directly for other administrative matters including request and renewal of travel authorisation of project staff,
• Translating/ drafting of mails, request, and other letters to the project from the VAIS and authorities concerned vis-à-vis
• Monitoring administrative cases for VAIS and dam constructions
• Prepare contracts for office, guest house, warehouse rental and inputs purchase as well as prepare tender invitations
• Keeping agreements/ contracts with implementation partners
• Monitoring order of project vouchers as well as VAIS vouchers and cash books and follow up stock of them
• Monitor and approve for purchasing of office supplies and stationary
• Renew the vehicles licenses
• Representing the organisation to the other agencies, implementation partners and government departments
• Reporting to HCR/IND on all staff movements in and out of district
• Follow up all rental payment of the project (office, guest house, warehouse, boat & car)

Staff Management:

• Keeping records of personnel files, including warnings, leaves rights and leave taken, necessary licence (e.g, renewal of driving licences of drivers),
• Set up appropriate staff database and updating it whenever changes happen (i.e, new recruitment, resignation, dismissal, changes from one unit to other unit, etc.
• Prepare renewal of staff insurance and manage medical visit and new insurance for new staff, refund of medical expenditures as per regulation,
• Managing request and renewal of travel authorisation for the project staff
• Reviewing the contracts, staff I.D & job descriptions status of all staff in order to ensure those are prepared on timely basis
• Briefing/ debriefing the staff members on issues related to administration matters (i.e. project rules and regulation, procedure, authorities practices..)
• Follow-up of specific administrative files concerned with the programs
• Reporting on a monthly basis

The candidate must have the following qualifications:

Education: University degree in economic or administration

Experiences: At least 3 years in Administration / Management position

Languages: Fluent in English, both written and spoken, knowledge of basic French is a plus

Qualities: Solid computer skills in windows, and experiences of accounting software. Good interpersonal skills, good communication skills, able to take initiatives and work Independently, and to work in a multicultural environment

Direct Supervisor: NRS Project Manager

Conditions: the successful candidate will receive a minimum two year contract following a three months probation period. The salary will be defined in accordance to the candidate profile, experiences and qualifications. GRET will provide relocation allowance, salary increase of 10% per year, home leaves and will cover all transportation costs.

Interested candidates should submit their CV, together with a letter of motivation and references not later than Thursday 14th August 2008 to:


Patrice Salgarolo
NRS Project Manager
24 (L) Natmauk Avenue Street, Kokine,
Bahan Township,Yangon.

(OR)

E-mail to: yangon@gret.org.mm