Job Vacancy

Saturday, August 16, 2008

VACANCY NOTICE (URGENT)

Position: Assistant Project Officer
(Cyclone Emergency Assistance Project）
Location: YANGON
(No. 33, Hlaing Myint Mo (4th ) Lane, Hlaing Township)

No. of Position: 1 Position

Closing Date: 21 August 08

The Association for Aid and Relief, JAPAN (AAR JAPAN), is a Japanese NGO which gives assistance purely on humanitarian grounds without any political, religious, or ideological affiliations. AAR was founded in November 1979 as the first Japanese private relief organization for refugees. Our work now includes not only assistance to refugees and internally displaced persons, but also relief efforts for victims of disasters, and help for children and persons with disabilities.

Currently AAR JAPAN is providing Emergency Assistance to Yangon and Ayeyarwaddy Division. Now, AAR is seeking motivated and capable Assistant Project Officer for Emergency Program. Assistant Project Officer is responsible to supervise day to day program implementation to ensure all emergency responses project in Ayeyarwaddy and Yangon Division to achieve their objectives/outputs according to work plan and within the contracted period. The Assistant Project Officer has to report to and work under the supervision of Country Director and Project Officer.


Administration:

• Supervising admin assistant works in filing documents, mails, monitoring pouch, reports, etc.
• Managing directly for other administrative matters including request and renewal of travel authorization of project staff,
• Translating/ drafting of mails, request, and other letters concerning with the project activities.
• Keeping agreements/ contacts with implementation partners organizations
• Monitoring order of project vouchers as well as cash books and follow up stock of them
• Monitor and approve for purchasing of office supplies and stationary
• Representing the organization to the other agencies, implementation partners and government departments
• Follow up all rental payment of the project (office, guest house, warehouse, boat & car)

Program Management

• Assist Project Officer in developing activity plans to ensure the achievement of out-put based on approved project plan.
• Supervise Emergency Assistant staffs effectively and efficiently implement activities according to their activities plan.
• Making professional working relationship with beneficiaries and partner organizations.
• Assist in preparing professional quality financial and narrative reports (weekly and monthly).
• Assist in monitoring and evaluation in order to ensure the achievement of project outputs.
• Manage staff performance through coaching / mentoring and on the job training.
• Attend the cluster meeting related to project.

Qualifications

Education: Must have University degree in related fields.

Experiences: At least 2 years experiences in Administration / Management position especially preferable in working experience in UN/INGOs

Languages: Fluent in English, both written and spoken

Qualities: Solid computer skills in windows especially MS. Word and MS. Excel. Good interpersonal skills, good communication skills, able to take initiatives and work Independently, and to work in a multicultural environment

Interested persons should submit an application letter, CV with supporting documents, recent photo, contact address, and telephone number no later than 21 August 08 to No. 33, Hlaing Myint Mo (4th ) Lane, Hlaing Township, Yangon, Phone: 01-705664, 01-500420.

(Only short-listed candidate will be contacted.)